Microsoft Excel 2010 lets you save your workbook files directly in the PDF (Portable Document Format) or XPS (XML Paper Specification) file format. These formats enable people to open and print your Excel worksheets even if they don't have Excel installed on their computers. Follow these steps to save an Excel
2010 workbook in PDF or XPS format: Click the File tab and choose Save As. The Save As dialog box appears. In the Navigation pane, select the folder in which you want to save the file.(Optional) If you want to save the workbook file inside a new subfolder within the folder currently open in the Save As dialog box, you can click the New Folder button on the toolbar and then type the name of the folder and press Enter. Type a descriptive name for the file in the File Name box.You can use the original name if you want so that your original Excel file will appear right next to the PDF or XPS file in an alphabetical list. Click the Save as Type arrow and select either PDF or XPS Document.Excel displays additional options that apply to PDF and XPS files near the bottom of the Save As dialog box. Beside the Optimize For heading, select Standard or Minimum Size.If you want to make the PDF or XPS file as small as possible (because your worksheet is large), select the Minimum Size (Publishing Online) option button. (Optional) If you want to change which parts of the workbook are saved in the PDF or XPS file, click the Options button; then make the appropriate selections and click OK.From the Options dialog box, you can change how much of the worksheet to convert as well as including the document properties in the output. Click the Save button.Excel saves the workbook in the PDF or XPS file format that you selected in Step 4, and automatically opens the file in Adobe Reader or XPS Reader (unless you deselected the Open File After Publishing check box in the Save As dialog box). About This ArticleThis article is from the book:
About the book author:Greg Harvey, PhD, is president of Mind Over Media, Inc. He is the author of all editions of Excel For Dummies, Excel All-in-One For Dummies, Excel Workbook For Dummies, and Windows For Dummies Quick Reference. He's also an experienced educator. This article can be found in the category:
Free Softonic PDF Tools PDF Editor Merge PDF Compress PDF Word-to-PDF No download required. Easily modify documents directly from your web browser. 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS is a Microsoft Office document utility tool that allows you to export and save your files in the PDF and XPS formats. This app works with eight of Microsoft Office’s 2007
versions of programs. You can also use it for your emails as other free PDF tools online. If you need to use XPS and PDS a lot or if you prefer saving your documents in these formats more, then this is a handy and convenient tool for you. A PDF is a Portable Document Format that turns text and graphics into an electronic image that looks like a printed document.
PDF files can be viewed, printed, and electronically transmitted—and may even include a variety of content besides text and graphics. An XPS, on the other hand, is an XML Paper Specification, a document management software that is able to print, convert, view and annotate XML documents in the Windows platform. PDF and XPS sound quite similar since both can be used by anyone regardless of their
OS but there are key differences between the two. One is that XPS can only be opened using a browser, while PDF can be opened with a browser or a reader program. Plus, XPS can support annotations, while PDF is better for editing, viewing, compressing documents. Both of these formats are pretty handy to have and use, though, since they allow you to create documents that can’t be easily edited and can be shared across devices, no matter
what kind and what system they have. However, as convenient as they sound, not all document programs can create them. Saving files into PDF or XPS will sometimes require specific programs or even utility apps to be able to do just that. Fortunately, 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS exists for this purpose. A lightweight tool meant to work in conjunction with Microsoft Office, 2007 Microsoft Office Add-in lets you save and even export your work in the formats of XPS and
PDF without needing a file converter. This program is compatible with all of the 2007 versions of MS Access, Excel, InfoPath, OneNote,
PowerPoint, Publisher, Visio, and Word. You can even use this to attach PDFs and XPS files in emails. 2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS is
definitely a neat tool to have with you for PDF and XPS needs. However, its limited reach pulls it back down on the list of apps you can’t live without. For one, it’s only for 2007 programs, which is a shame for users of other Microsoft Office version users because the program works on Windows Vista and Windows XP. Plus, it can only be used for Microsoft programs. There are better utility apps compatible with most office suites. CONS
Older versions
Program available in other languages
How do I download and save as PDF?To save a PDF, choose File > Save or click the Save File icon in the Heads Up Display (HUD) toolbar at the bottom of the PDF. The Save As dialog box is displayed. Choose the location where you want to save the PDF and then click Save.
How do I enable Save as PDF?Click the File tab. Click Save As (choosing Save As keeps your original version and allows you to save an additional copy in another file format.) In the File Name box, enter a name for the file if you haven't already. Click the drop down arrow in the Save as Type box and click PDF (*.
Is Microsoft Office 2010 still available for download?Office 2010 has been retired
A Microsoft 365 subscription is the latest version of Office. Previous versions include Office 2013, Office 2010, Office 2007.
How do I save a document as a PDF in Word 2007?Select the Office Button, hover over Save As, and select Adobe PDF. The program should create a tagged PDF file by default. If this is not the case, select Adobe PDF Conversion Options and make sure that Create Accessible (Tagged) PDF file is selected.
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