I'm trying to build a mail merge that has columns from two different records on the same page, a set of cue cards for an MC of a cabaret or variety show.
It could be a list of future performances for the performer leaving the stage (the previous row), their show media and web presence, and performer name and intro for the current performer and their act.
Or, it could be a list of future performances for the performer leaving the stage (the current row), their show media and web presence, and performer name and intro for the next performer and their act.
Right now, my mail merge document splits each performer in half with a well placed page break and the I go in after the merge and delete the record breaks, bringing the exiting performer and the entering performer onto the same cue card.
02-04-2016, 06:44 PM #1
Registered User
Mail Merge with Excel data - multiple records per page
I am trying to do a mail merge with an excel file of annual donations (see attached examples) where there is one page person listing multiple donations. I've been trying to accomplish this all day and just can get it to come out right. Can anyone help me? I have attached a sample excel file of what the data looks like and a word doc of basically what I'd like the out put to look like.
Thank you for any help you can provide!
02-04-2016, 06:46 PM #2
Re: Mail Merge with Excel data - multiple records per page
You can use Word's Catalogue/Directory Mailmerge facility for this (the terminology depends on the Word version). To see how to do so with any mailmerge data source supported by Word, check out my Microsoft Word Catalogue/Directory Mailmerge Tutorial at:
//windowssecrets.com/forums/sho...merge-Tutorial
or:
//www.gmayor.com/Zips/Catalogue%20Mailmerge.zip
The tutorial covers everything from list creation to the insertion & calculation of values in multi-record tables in letters. Do read the tutorial before trying to use the mailmerge document included with it.The field coding for this is complex. However, since the tutorial document includes working field codes for all of its examples, most of the hard work has already been done for you - you should be able to do little more than copy/paste the relevant field codes into your own mailmerge main document, substitute/insert your own field names and adjust the formatting to get the results you desire. For some worked examples, see the attachments to the posts at:
//www.msofficeforums.com/mail-m...html#post23345
//www.msofficeforums.com/mail-m...html#post30327
//windowssecrets.com/forums/sho...l=1#post928391Another option would be to use a DATABASE field in a normal ‘letter’ mailmerge main document and a macro to drive the process. An example of this approach can be found at: //answers.microsoft.com/en-us/o...1-1996c14dca5d
Alternatively, you may want to try one of the Many-to-One Mail Merge add-ins, from:
Graham Mayor at //www.gmayor.com/ManyToOne.htm; or
Doug Robbins at //bit.ly/1hduSCBIn addition to a 'Many to One' merge, the latter handles:
• Merge with Charts
• Duplex Merge
• Merge with FormFields
• Merge with Attachments
• Merge to Individual Documents
• Merge, Print and StapleCheers,
Paul Edstein
[Fmr MS MVP - Word]
How do you mail merge multiple records on the same page?
How to set up a merge document to include multiple records on one
- In the simple mail merge, insert all of the desired Raiser’s Edge 7 merge fields, using the ‘Insert Raiser’s Edge field’ button located at the top of the Word document.
- Insert the RE7 merge fields again, then repeat steps 1-2.
Why is next record not working in mail merge?
Re: Mail Merging Labels: next record field not working
If you use the File–>New labels wizard make sure the synchronize button is checked on the Options tab, otherwise the next record field will not propagate to all the labels.
Why does my mail merge show next record?
The primary purpose of the “Next Record” field is to direct Word to merge subsequent data — in other words, the next name and address on the spreadsheet — into the following label instead of starting a new sheet of labels with each listing.
How do I insert multiple rows in a mail merge?