How to copy events from one calendar to another Outlook

I need to add an event to two calendars at once (e.g. my personal calendar and a shared departmental calendar). I'm currently creating the event in the first calendar, then copy and paste it in the second calendar. Is there an easier method?

Possibly. Outlook has a Copy to My Calendar button which will save a couple of steps but it doesn't have an option to duplicate all newly created events to your personal calendar automatically.

To use Copy to My Calendar, create the event on the shared calendar then click the Copy to My Calendar button instead of Save and Close. This creates a copy on your calendar and you'll be asked if you want to save changes to add it to the current calendar. If you click Save (Ctrl+S) before Copy to My Calendar, you'll avoid the save changes dialog.

When the shared calendar is in a mailbox or is a mail-enabled Public Folder, using a meeting request to invite the calendar works, but the event will show up as tentative on the shared calendar. To auto accept, a shared mailbox can be converted to a resource mailbox and auto accept enabled.

If you can use a macro, I have one that will copy events between calendars. The macro and instructions are at Copy New Appointments to Another Calendar using VBA

I am able to easily move all my Mail and Contacts to a new folder but how can I do the same for my Calendar Appointments and Meetings?

By switching your Calendar view to a List view, you can move your Calendar items in the same way as that you do for your emails like for instance Drag & Drop, the Move command in the Ribbon or the right click menu (which both also hold the “Copy to folder” command) or the CTRL+A/C/X/V keyboard shortcuts.

• Outlook 2007
  View-> Current View-> All Appointments
• Outlook 2010 / 2013 / 2016 / 2019 / Microsoft 365
  View-> Change View-> List

NOTE: If you are using Outlook 2016 desktop client, please refer to Office 365 - Outlook 2016 - Copy Events to Default Calendar .

The process below will move the event from the original calendar (versus copying it).  The event will no longer appear on the original calendar.  The only way to maintain the original AND have a copy on another calendar in OWA is to recreate the event on the second calendar from scratch.  Copying without recreating is possible in the Outlook 2016 desktop client following the instructions linked above.

Whether you use your Outlook calendar as a personal concierge or as an open book for your employees to keep tabs on your whereabouts, let Outlook help you streamline the entry of the events you attend. In a couple of clicks, you can copy events that show up more than once, avoiding lots of data entry and button-clicking, as well as the potential for keystroke error. Choose one of two options to copy Outlook calendar events and start planning your next move.

Copy to Your Calendar

1. 1.

   Launch Outlook and click the “Calendar” link at the bottom of the screen.

2. 2.

   Scroll to the date of the event you want to copy. It may help to use the Day, Week or Month view buttons on the ribbon.

3. 3.

   Double-click the event, so it opens in the Event pop-up window.

4. 4.

   Change the start and end date and start and end times as desired. The default will show the copied event’s date and times.

5. 5.

   Click the “Copy to My Calendar” button on the ribbon.

6. 6.

   Click “Yes” in the “Want to save your changes?” pop-up window.

Copy and Paste

1. 1.

   Launch Outlook and click the “Calendar” link at the bottom of the screen.

2. 2.

   Scroll to the date of the event you want to copy. It may help to use the Day, Week or Month view buttons on the ribbon.

3. 3.

   Click once on the event to copy. Note that the event should be surrounded by a thick black border, signaling that it is selected.

   Outlook supports the use of multiple calendars, each with its own color scheme, to let you keep separate schedules for different clients, projects or teams. The software offers a great deal of flexibility when it comes to viewing and managing these calendars: you can have several calendars up on screen at once for comparison purposes, and quickly copy and move appointments from one calendar to another when necessary. Appointments keep the same date, time and other properties when moved between calendars.

   1. 1.

      Launch Outlook and choose "Calendar" from the navigation bar along the bottom. Select the relevant calendar from the left-hand pane.

   2. 2.

      Click-and-hold (or tap-and-hold) the appointment you wish to move and drag it to a different calendar in the list on the left.

   3. 3.

      Double-click (or double-tap) on an appointment and choose "File" then "Move to Folder" as an alternative way of sending an appointment to a different calendar. The item's properties (such as category and recurrence) can also be modified from the ribbon menu if necessary.

      How do I copy all events from one calendar to another?

      On your computer, open Google Calendar..

      Click an event Edit event ..

      Next to Calendar and calendar name, click the Down arrow ..

      Choose the calendar you want to move the event to..

      Click Save..

      Can you automatically copy calendar events in Outlook?

      Outlook has a Copy to My Calendar button which will save a couple of steps but it doesn't have an option to duplicate all newly created events to your personal calendar automatically. To use Copy to My Calendar, create the event on the shared calendar then click the Copy to My Calendar button instead of Save and Close.

      How do I copy events from one Outlook calendar to another Mac?

      To copy one or more events, select the events, then choose Edit > Copy. Select the calendar where you want to move the events, then choose Edit > Paste. To move all events from one calendar to another, export one calendar and import it into another.

      Can I merge two Outlook calendars together?

      The Merge PST File software is the perfect platform to merge calendars in Outlook 2019, 2016, 2013, 2010, and 2007. This lets you combine multiple Outlook calendars into one with all saved information.